We are very pleased about your interest in our company. Data protection is of particular importance for the management of the AIOS GmbH. The use of the Internet pages of the AIOS GmbH is in principle possible without any disclosure of personal data. However, if a data subject wishes to use our company’s special services through our website, personal data processing may be required. If the processing of personal data is required and there is no legal basis for such processing, we generally obtain the consent of the data subject.
As the responsible data processor, the AIOS GmbH has implemented numerous technical and organisational measures in order to ensure the most comprehensive protection of personal data processed within the realms of this website. Nevertheless, Internet-based data transmissions can generally have security holes, so that absolute protection cannot be guaranteed. For this reason, every data subject is free to submit personal data to us via alternative channels, for example by telephone.
In this data protection declaration, among others, we use the following terms:
a) Personal data
Personal data means any information relating to an identified or identifiable natural person (hereinafter the “data subject”). A natural person is considered to be identifiable, if it can be identified, directly or indirectly, in particular by reference to an identifier such as name, identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
b) Data subject
A data subject means any identified or identifiable natural person whose personal data is processed by the controller.
Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, reading, retrieval, use, disclosure by transmission, dissemination or otherwise making available, synchronisation or linking, restriction, erasure or destruction.
d) Restriction of processing
Restriction of the processing means the marking of stored personal data with the aim to limit their processing in the future.
Profiling means any kind of automated processing of personal data consisting in the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to job performance, economic situation, health, personal preferences, interests, reliability, behaviour, residence or relocation of that natural person.
Pseudonymisation means the processing of personal data in such a way that personal data can no longer be attributed to a specific data subject without the need for additional information, provided that such additional information is kept separate and is subject to technical and organisational measures to ensure that the personal data is not assigned to an identified or identifiable natural person.
Controller means the natural or legal person, public authority, institution or body that, alone or jointly with others, decides on the purposes and means of processing personal data. Where the purposes and means of such processing are determined by Union law or by national law, the controller or the specific criteria for his designation may be laid down in accordance with Union law or national law.
The processor means a natural or legal person, public authority, agency or another body that processes personal data on behalf of the controller.
The recipient means a natural or legal person, public authority, institution or other entity to whom personal data is disclosed, regardless of whether it is a third party or not. However, authorities, which may receive personal data under Union or national law in the framework of a particular inquiry, are not regarded as recipients.
j) Third parties
A third party means a natural or legal person, public authority, institution or body other than the data subject, the controller, the processor and the persons authorised under the direct responsibility of the controller or the processor to process the personal data.
Consent means any voluntary, informed and unequivocal declaration of intention, in the form of a statement or other unambiguous confirmatory act, made by the data subject in the particular case, by which the data subject indicates his or her consent to the processing of the personal data concerning him or her.
- Name and address of the controller
The controller in terms of the General Data Protection Regulation, other data protection laws in the Member States of the European Union and other provisions of a data protection character is:
AIOS GmbH Wirtschaftsprüfungsgesellschaft Steuerberatungsgesellschaft
Schönhauser Allee 10-11
Phone: +49 30 – 28 49 87 – 0
Fax: +49 30 – 28 49 87 – 27
Dipl.-Oec. Matthias Giese, chartered accountant, tax advisor
Dipl.-Kfm. Marco Schneider, chartered accountant, tax advisor
Registered office: Berlin (HRB: 72212 Berlin-Charlottenburg)
VAT identification number: VAT Reg. according to §27a UStG: DE203286260
- Name and address of the data protection officer
The data protection officer of the controller is:
Phone: +49 177 – 50 33 509
Any data subject can contact our data protection officer at any time with any questions or suggestions regarding data protection.
By using cookies, the AIOS GmbH can provide users of this website with more user-friendly services that would not be possible without the cookie setting.
- Collection of general data and information
The website of the AIOS GmbH collects a series of general data and information each time the website is accessed by a data subject or an automated system. This general data and information is stored in the log files of the server. The following general data and information is collected: (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the Internet page from which an accessing system accesses our website (so-called referrers), (4) the sub-websites, which are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information which serve to avert danger in the event of attacks on our information technology systems.
When using this general data and information, the AIOS GmbH does not draw conclusions about the data subject. Rather, this information is required to (1) correctly deliver the contents of our website, (2) to optimise the content of our website and the advertising for it, (3) to ensure the continued functioning of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for law enforcement in the event of a cyberattack. This anonymously collected data and information are therefore statistically and further evaluated by the AIOS GmbH with the aim of increasing data protection and data security in our company in order to ultimately ensure the best possible level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.
- Registration on our website
The data subject has the possibility to register on the website of the data controller by providing personal data. The personal data to be sent to the controller is collected from the respective input mask used for the registration. The personal data entered by the data subject is collected and stored solely for internal use by the controller and for own purposes. The controller may arrange for the disclosure to one or more processors, such as a parcel service, which also uses the personal data only for internal use attributable to the controller.
By registering on the website of the controller, the IP address assigned by the Internet service provider (ISP) to the data subject, the date and time of registration are also stored. The storage of this data is necessary to prevent the misuse of our services and to investigate committed offenses, if so required. In this respect, the storage of this data is required to protect the controller. This data is not disclosed to third parties unless there is a legal obligation to do so or the disclosed data is used for criminal prosecution.
By registering, the data subject voluntarily provides personal data, which serves the data controller to provide the data subject with content or services that, due to the nature of the case, can only be offered to registered users. Registered persons are free to modify the personal data provided at registration at any time or to delete it completely from the database of the data controller.
The controller provides any data subject at any time upon request with information as to which personal data relating to the data subject are stored. Furthermore, the data controller corrects or deletes personal data at the request of the data subject, as far as this does not conflict with any legal retention obligations. All employees of the controller are available to the data subject as a contact person in this context.
- Contact via the website
Due to legal regulations, the website of the AIOS GmbH contains information that enables fast electronic contact with our company as well as direct communication with us, which also includes a general address for the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or through a contact form, the personal data provided by the data subject will be automatically saved. Such personal data, voluntarily transmitted by a data subject to the controller, is stored for the purpose of processing the contact request or contacting the data subject. This personal data is not disclosed to third parties.
- Routine deletion and blocking of personal data
The controller processes and stores the personal data of the data subject only for the period necessary to achieve the purpose of the storage or, as intended by the European legislative or regulatory authority or by any other legislator in laws or regulations, which the controller is subject to.
If the storage purpose is omitted or if a storage period prescribed by the European legislative or regulatory authority or any other relevant legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.
- Rights of the data subject
a) Right to confirmation
Every data subject has the right, as granted by the European legislative or regulatory authority, to require the controller to confirm whether personal data relating to him or her is being processed. If a data subject wishes to make use of this right of confirmation, it can contact an employee of the controller at any time.
b) Right of access
Any data subject has the right, granted by the European legislative or regulatory authority, at any time to obtain from the data controller information on the personal data stored about him or her and a copy of that information free of charge. Furthermore, the European legislative or regulatory authority has provided the data subject with an entitlement to the following information:
- the processing purposes
- the categories of personal data being processed
- the recipients or categories of recipients to whom the personal data has been disclosed or are still being disclosed, in particular to recipients in third countries or to international organisations
- if possible, the planned duration for which the personal data is stored or, if this is not possible, the criteria for determining that duration
- the right of correction or deletion of the personal data concerning him or her, or the limitation of the controller’s processing or the right to object to such processing
- the existence of a right of appeal to a supervisory authority
- if the personal data is not collected from the data subject: all available information about the origin of the data
- the existence of automated decision-making, including profiling, in accordance with Article 22 (1) and (4) of the GDPR, and – at least in these cases – meaningful information about the logic involved and the scope and intended impact of such processing on the data subject
In addition, the data subject has a right of access to the information whether personal data has been transmitted to a third country or to an international organisation. If that is the case, then the data subject has the right to obtain information about the appropriate guarantees with regard to the transmission.
If a data subject wishes to exercise this right of access, they may at any time contact an employee of the controller.
c) Right to correction
Any data subject has the right granted by the European legislative or regulatory authority to demand the immediate correction of inaccurate personal data concerning him or her. Furthermore, the data subject has the right to request the completion of incomplete personal data, also by using a supplementary declaration, taking into account the purposes of the processing.
If a data subject wishes to exercise this right of correction, they may, at any time, contact an employee of the controller.
d) Right to erasure (right to be forgotten)
Any data subject has the right granted by the European legislative or regulatory authority to require the controller to immediately delete the personal data concerning him, if one of the following reasons applies and the processing is not required:
The personal data has been collected or processed otherwise for purposes for which they are no longer necessary.
The data subject withdraws the consent on which the processing was based in accordance with Article 6 (1) (a) of the GDPR or Article 9 (2) (a) of the GDPR and there is no other legal basis for the processing.
The data subject objects to the processing in accordance with Art. 21 (1) GDPR, and there are there are no overriding legitimate reasons for the processing, or the data subject objects according to Art. 21 (2) GDPR.
The personal data was processed unlawfully.
The erasure of personal data is necessary to fulfil a legal obligation under Union or national law of the Member state to which the controller is subject.
The personal data was collected with respect to information society services offered pursuant to Art. 8 (1) GDPR.
If one of the above reasons applies and a data subject requires the erasure of personal data stored at the AIOS GmbH, they may at any time contact an employee of the controller. The employee of the AIOS GmbH will arrange that the erasure request is fulfilled immediately.
If the personal data has been made public by the AIOS GmbH and if our company is responsible for the erasure of personal data as the controller pursuant to Art. 17 (1) GDPR, the AIOS GmbH will take appropriate measures, taking into account the available technology and the implementation costs of a technical measure, to inform other data controllers processing the published personal data that the data subject has demanded the erasure of any links to such personal data or copies or replications of such personal data as far as the processing is not required. The employee of the AIOS GmbH will arrange the necessary measures in individual cases.
e) Right to restriction of processing
Any data subject has the right, granted by the European legislative or regulatory authority, to require the controller to restrict the processing if one of the following conditions applies:
The accuracy of the personal data is contested by the data subject for a period of time that allows the controller to verify the accuracy of the personal data.
The processing is unlawful, but the data subject refuses to the erasure of personal data and instead requests the restriction of the use of personal data.
The controller no longer needs the personal data for the purposes of processing, but the data subject requires them to assert, exercise or defend legal claims.
The data subject has filed an objection to the processing according to Art. 21 (1) GDPR and it is not yet clear whether the legitimate reasons of the controller outweigh those of the data subject.
If one of the above conditions is met and a data subject wishes to request the restriction of personal data stored by the AIOS GmbH, they may at any time contact an employee of the controller. The employee of the AIOS GmbH will initiate the restriction of processing.
f) Right to data portability
Any data subject has the right, as granted by the European legislative or regulatory authority, to obtain the personal data concerning him or her provided to the controller by the data subject in a structured, common and machine-readable format. The data subject also has the right to transfer this data to another controller without hindrance by the controller to whom the personal data was provided, given that the processing is based on the consent pursuant to Art. 6 (1) (a) GDPR or Art. 9 (1) (b) 2 (a) GDPR or on a contract pursuant to Art. 6 (1) (b) GDPR and processing is carried out by means of automated processes, unless the processing is necessary for the performance of a task of public interest or in the exercise of public authority, which has been assigned to the controller.
Furthermore, in exercising the right to data portability under Art. 20 (1) GDPR, the data subject has the right to obtain that the personal data is transmitted directly from one controller to another controller, as far as this is technically feasible and this does not affect the rights and freedoms of others.
In order to assert the right to data portability, the data subject can contact an employee of the AIOS GmbH at any time.
g) Right to object
Any data subject has the right, as granted by the European legislative or regulatory authority, to object at any time, for reasons arising from its particular situation, against the processing of personal data relating to him or her pursuant to Art. 6 (1) (e) or (f) GDPR. This also applies to profiling based on these provisions.
The AIOS GmbH will no longer process personal data in the event of an objection, unless we can prove that there are compelling reasons for processing that outweigh the interests, rights and freedoms of the data subject, or the processing serves to assert, exercise or defend legal claims.
If the AIOS GmbH processes personal data in order to operate direct advertising, the data subject has the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to the profiling, as far as it is associated with such direct advertising. If the data subject objects to the AIOS GmbH for the purpose of direct advertising, the AIOS GmbH will no longer process the personal data for these purposes.
In addition, the data subject has the right to object for reasons arising from his or her particular situation against the processing of personal data relating to him or her, which is carried out by the AIOS GmbH for scientific or historical research purposes or for statistical purposes pursuant to Art. 89 (1) GDPR unless such processing is necessary to fulfil a task of public interest.
In order to exercise the right to object, the data subject can directly contact any employee of the AIOS GmbH or any other employee. The data subject is also free, in the context of the use of information society services, notwithstanding Directive 2002/58/EC, to exercise his or her right to object by means of automated procedures using technical specifications.
h) Automated decision-making in individual cases including profiling
Any data subject has the right, as granted by the European legislative or regulatory authority, not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her; unless the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) is permitted by the Union or Member State legislation to which the controller is subject, and that legislation provides for appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject, or (3) is made with the expressed consent of the data subject.
If the decision (1) is required for the conclusion or performance of a contract between the data subject and the controller or (2) it takes place with the expressed consent of the data subject, the AIOS GmbH takes appropriate measures to protect the rights and freedoms and the legitimate interests of the data subject, including at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision.
If the data subject wishes to claim rights regarding automated decision-making, they can contact an employee of the controller at any time.
i) Right to revoke a data protection consent
Any data subject has the right, granted by the European legislative or regulatory authority, to revoke consent to the processing of personal data at any time.
If the data subject wishes to assert his or her right to revoke a consent, the data subject may, at any time, contact an employee of the controller.
- Data protection regarding applications and in the application process
The controller collects and processes the personal data of applicants for the purpose of handling the application process. The processing can also be done electronically. This is particularly the case if an applicant submits application documents to the controller by electronic means, for example by e-mail or via a web form available on the website. If the controller concludes a contract of employment with an applicant, the data transmitted will be stored for the purposes of the employment relationship in accordance with the statutory provisions. If no employment contract is concluded between the applicant and the controller, the application documents will be automatically deleted two months after the announcement of the rejection decision, unless the deletion precludes other legitimate interests of the controller. Other legitimate interest in this sense is, for example, a burden of proof in a procedure under the German General Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz, AGG).
- Data protection regulations for the use of Google Analytics (with anonymisation function)
The controller has integrated on this website the component Google Analytics (with anonymisation function). Google Analytics is a web analysis service. Web analysis is the collection and evaluation of data about the behaviour of visitors to websites. Among other things, a web analysis service collects the following data: from which website a data subject has come to a website (so-called referrers), which subpages of the website were accessed or how often and for which duration a subpage was viewed. A web analysis is mainly used to optimise a website and to carry out a cost-benefit analysis of Internet advertising.
The operating company of the Google Analytics component is Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.
The controller uses the addition “_gat._anonymizeIp” for web analysis via Google Analytics. By means of this addition, the IP address of the Internet connection of the data subject is shortened and anonymised by Google if the access to our website is from a Member State of the European Union or from another state party to the Agreement on the European Economic Area.
The purpose of the Google Analytics component is to analyse visitor flows on our website. Among other things, Google uses the data and information obtained to evaluate the use of our website, to compile online reports addressed to us showing the activities on our websites, and to provide other services related to the use of our website.
Google Analytics stores a cookie on the information technology system of the data subject. What cookies are, has already been explained above. By storing this cookie, Google is enabled to analyse the usage of our website. Each time one of the pages of the controller’s website having an integrated Google Analytics component is accessed, the Internet browser on the information technology system of the data subject is automatically caused by the respective Google Analytics component to submit data to Google for online analysis purposes. As part of this technical process, Google obtains knowledge of personal data, such as the IP address of the data subject, which, among other things, enable Google to track the origin of the visitors and clicks, and subsequently to make commission settlements possible.
The cookie stores personal data, such as access time, the location from which access was made, and the frequency of site visits by the data subject. Whenever our website is visited, personal data, including the IP address of the Internet connection used by the data subject, is transferred to Google in the United States of America. This personal data is stored by Google in the United States of America. Google may transfer such personal data collected through the technical process to third parties.
The data subject can prevent the setting of cookies by our website, as already described above, at any time by means of a corresponding setting in the Internet browser used and thus permanently object to the setting of cookies. Such a setting in the Internet browser used would also prevent Google from setting a cookie on the information technology system of the data subject. In addition, a cookie already set by Google Analytics can be deleted at any time via the Internet browser or other software programs.
- Use of Google Maps
We use the “Google Maps” component of Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043 USA, “Google”, on our website.
Each time Google Maps is called up, Google sets a cookie to process user settings and data when viewing the page that has the “Google Maps” component integrated. This cookie is usually not deleted by closing the browser but will expire after a certain amount of time unless it is manually deleted by the data subject.
If you disagree with the processing of your data, you may disable the “Google Maps” service and prevent the transmission of data to Google in this way. To do this, you must disable the Java Script feature in your browser. However, please note that in this case you will not be able to use “Google Maps” or only to a limited extent.
and the additional terms and conditions for “Google Maps”
- Use of reCAPTCHA
To protect entry forms on our site, we use the service “reCAPTCHA” of Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043 USA, hereinafter “Google”. By using this service, it can be distinguished whether inputs are of human origin or abused by automated machine processing.
To our knowledge, the referrer URL, the IP address, the behaviour of the website visitors, information about the operating system, browser and access duration, cookies, presentation instructions and scripts, the input behaviour of the user and mouse movements in the “reCAPTCHA” checkbox are transferred to “Google”.
Among other things, Google uses this information to digitise books and other printed matter, as well as to optimise services such as Google Street View and Google Maps (e.g. house number and street name recognition).
The IP address submitted as part of “reCAPTCHA” is not merged with any other data provided by Google unless you are logged in to your Google Account at the time you use the “reCAPTCHA” plug-in. If you want to prevent this transmission and storage of data about you and your behaviour on our website by “Google”, you must log out of “Google” before you visit our site or use the reCAPTCHA plug-in.
- Plugins of social networks (social plug-ins)
Our website includes plug-ins from the following social networks: Xing, LinkedIn. Legal basis for the use of social plug-ins is Art. 6 (1) (1) (f) GDPR. A legitimate interest of our company and purpose of the use of plug-ins of social networks is to make our offer known to a wide audience. The social networks are responsible for the privacy-compliant handling of the data of their users.
- Legal basis of processing
Art. 6 (1) (a) GDPR serves our company as the legal basis for processing operations where we obtain consent for a particular processing purpose. If the processing of personal data is necessary to fulfil a contract of which the data subject is a party, as is the case, for example, in processing operations necessary for the supply of goods or the provision of any other service or consideration, processing is based on Art. 6 (1) (b) GDPR. The same applies to processing operations that are necessary to carry out pre-contractual measures, for example in cases of inquiries regarding our products or services. If our company is subject to a legal obligation, which requires the processing of personal data, such as the fulfilment of tax obligations, the processing is based on Art. 6 (1) (c) GDPR. In rare cases, the processing of personal data may be required to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our premises was injured and his or her name, age, health insurance data or other vital information would have to be passed on to a physician, hospital or other third party. Then the processing would be based on Art. 6 (1) (d) GDPR. Ultimately, processing operations could be based on Art. 6 (1) (f) GDPR. On this legal basis, processing operations that are not covered by any of the above legal bases are required if processing is necessary to safeguard the legitimate interests of our company or a third party, unless the interests, fundamental rights and fundamental freedoms of the data subject prevail. Such processing operations are particularly allowed to us because they have been specifically mentioned by the European legislative authority. In that regard, it considered that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47 (2) GDPR).
- Legitimate interests that are being pursued by the controller or a third party
If the processing of personal data is based on Article 6 (1) (f) GDPR, our legitimate interest is conducting our business for the benefit of all of our employees and our shareholders.
- Duration of the storage of personal data
The criterion for the duration of the storage of personal data is the respective statutory retention period. After expiration of this period, the corresponding data will be routinely erased, if they are no longer required to fulfil the contract or to initiate a contract.
- Legal or contractual regulations for the provision of personal data; necessity for the conclusion of the contract; obligation of the data subject to provide the personal data; possible consequences of non-provision
We inform you about the fact that the provision of personal data is in part required by law (such as tax regulations) or may result from contractual provisions (such as details of the contracting party). Occasionally, it may be necessary for a contract to be concluded that a data subject provides us with personal data that must subsequently be processed by us. For example, the data subject is required to provide us with personal data when our company enters into a contract with him or her. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Prior to any personal data being provided by the data subject, the data subject must contact one of our employees. Our employee informs the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is required for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of the non-provision of the personal data.
- Existence of automated decision-making
As a responsible company, we refrain from automatic decision-making or profiling.